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Service Life Tracker · Gear retirement log for Google Sheets™

Know which piece of gear is already out of date.

Every item with a date on the label and a service life, with the retirement date worked out, the days counted, and anything past its life marked.

$39 one time

Tax added at checkout.

Service Life Tracker dashboard in Google Sheets showing 7 items past their service life, 24 items on file, 5 retiring inside a year, the oldest item, and a chart of how many items fall out of service in each year.
Service Life Tracker's Set up tab with the gear categories and makes the buyer fills in, which become the dropdowns on the Items tab.
The problem

The date is stamped inside the helmet, and nowhere else.

Two dozen pieces between the coat, the pants, the hoods, the harnesses and the bottles. Each has its own manufacture date and its own life, and every one of those dates is on a label you have to turn the gear inside out to read.

So nobody checks until somebody asks, and by then a piece has been in the rotation two years past its date.

What's inside

The date on the label, plus the years, gives the retirement date.

Type each item once: what it is, the make and model, the date it was made and how many years it is good for. The file works out when it retires, counts the days to that date and marks anything already past.

It holds no standard and checks nothing against one. The service life is the figure you put in, from wherever you get it.

  • Items. One row each, with the category, the make and model, the manufacture date and the service life in years.
  • Retires on. The manufacture date plus the years, with the days counted from today, so nothing has to be worked out twice.
  • Past its life. A plain Yes on anything already over, so what is out of date is a list rather than a worry.
  • The Dashboard. How many are past their date, how many items across how many categories and makes, how many retire inside a year and which one is oldest.
  • The chart. How many items fall out of service in each year, so a heavy year is visible while there is still time to ask for it.
  • Red and gold. A retirement date already passed turns red. One inside a year turns gold.
  • Set up. Your own categories and makes, behind the dropdowns on Items.
  • Sample items. Twenty-four made-up ones across ten categories, so the counts make sense before you type your own.
Service Life Tracker's Items tab listing 24 pieces of gear with the make, model, manufacture date and service life, and the retirement date worked out beside each one, red where it has passed.
What it looks like

Three tabs you'll actually use.

Service Life Tracker dashboard in Google Sheets showing 7 items past their service life, 24 items on file, 5 retiring inside a year, the oldest item, and a chart of how many items fall out of service in each year.
Service Life Tracker's Items tab listing 24 pieces of gear with the make, model, manufacture date and service life, and the retirement date worked out beside each one, red where it has passed.
Service Life Tracker's Set up tab with the gear categories and makes the buyer fills in, which become the dropdowns on the Items tab.
After you buy

What happens after you buy.

1

We email you a link.

It goes to the address you paid with.

2

You make a copy.

It saves to your own Google Drive™ and stays private unless you share it.

3

You start using it.

It comes with sample entries already in it, so you can see how it works before you type in your own.

No surprises

The fine print, all of it.

  • You pay once, and the copy stays yours for good.
  • It opens in Google Sheets™ on a computer, or in the Sheets app on your phone.
  • You need a Google account. A free one works.
  • Changed your mind? Email us within 14 days for a refund. You don’t need a reason. The refund policy
Questions

Before you buy.

Does it know the service life for my gear?

No. Nothing is built in and nothing is checked against a standard. You type the years, from the label, the manual or whatever your department goes by, and the file does the arithmetic.

What is In service since for?

The day the item went into the rotation, which is usually later than the day it was made. It is there for the record. The countdown runs off the manufacture date, which is the one that matters.

Is this the department’s inventory?

No. It is your own file, for the gear you are accountable for. Nobody else sees it unless you hand it to them.

S

Ask for the replacement the year before you need it.

No app to learn. No new account. No monthly anything.

$39 one time

Tax added at checkout.

If it isn’t right, email us within 14 days for a refund. The refund policy

You just get squared away.